Hours: 8 a.m.–5 p.m., Monday–Friday
Overview: Save the Manatee Club is excited to welcome a dedicated and detail-oriented Operations Coordinator to our team. In this role, you will be instrumental in maintaining a clean and organized office environment, managing daily administrative tasks, and supporting property management functions. Your contributions will ensure our office runs smoothly and efficiently, helping us advance our mission to protect manatees and their habitat.
Key Responsibilities:
- Office Management: Oversee daily tasks related to opening and closing the office, ensuring all areas are secure and ready for the next day.
- Supplies Management: Order and manage office supplies, keeping inventory organized and well-stocked.
- Mail and Packages: Receive, sort, and distribute incoming mail and packages.
- Financial Backup: Provide support for processing incoming contribution deposits.
- Property Management: Assist with property management tasks, including coordinating maintenance and repairs.
- Technology: Demonstrate an intermediate level of tech skills, including the ability to learn new software quickly.
- Administrative Work: Create and maintain electronic and paper filing systems.
- Customer Service: Greet visitors and direct inquiries to the appropriate staff members. Be willing and able to assist with answering phone calls and/or emails on an as-needed basis.
- Documentation: Assist in developing policies and procedures as needed.
- Flexibility and Patience: Adapt to changing priorities and handle unexpected tasks with patience and professionalism.
Qualifications:
- Strong organizational skills and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
- Intermediate tech skills and a quick learner of new software.
- Previous experience in office administration or property management is a plus.
- A commitment to the mission of Save the Manatee Club.
- Honesty and transparency in all dealings; we value individuals who are willing to learn and grow.
- Confidence in your abilities with a willingness to be transparent about successes and mistakes. Additionally, be willing to ask questions to prevent undue wasting of time or resources.
- Flexibility and patience to handle a dynamic work environment and unexpected challenges.
Benefits:
- Salary ranging from $30,000 to $35,000 annually, with room to grow.
- Health, dental, and vision insurance.
- Retirement plan options.
- Paid time off and holidays.
- Professional development opportunities.
- Supportive and mission-driven work environment.
- Opportunities for capacity building and growth within our new building.
Additional Requirements:
- Candidates will be asked to take a personality assessment to help us understand their strengths and weaknesses. We work closely with our team members' strengths to build a cohesive and effective working relationship.
Application Process: To apply, please send an email with your resume and a cover letter explaining your interest in the position and your relevant characteristics to work@savethemanatee.org. Please include "Operations Coordinator Application" in the subject line. We kindly ask for no unsolicited phone calls.
We are looking forward to welcoming a new team member who is as passionate about our mission as we are. Join us and help make a difference in the lives of manatees and their habitat. We look forward to reviewing your application!
